Housing management software
Managing multiple properties, tenants and projects is complex. Housing associations face tight regulations, rising costs, and the challenge of keeping renovation and new build projects running smoothly, without disrupting daily operations. That’s where housing management software like Prostream makes the difference.
Our construction software simplifies collaboration across internal teams, external contractors and suppliers. Whether you’re preparing for a large-scale renovation, managing a new development or coordinating maintenance, Prostream keeps everyone aligned and up to date.
From central document management to real-time communication, everything happens in one place and accessible from anywhere. No more outdated drawings, duplicate files or endless email threads.
So whether you manage five projects or fifty, Prostream gives you the tools to increase efficiency, reduce mistakes and deliver better results. On time, on budget and in full compliance.
Always just right
The features of the right housing software
Forms
By creating standard forms, snags and metadata sets, you can easily perform optimal quality control, without having to start over every time.
Dashboards
Prostream's smart dashboards make sure you have an overview of all your projects, at any time. You will receive advice not only on how to optimize your current project, but also how to do so with future projects.
Smart search
Search all information within your project or organisation. Find a file and directly see its content.
Metadata
Thanks to metadata, you navigate effortlessly through huge amounts of documents, drawings and data. You will find exactly what you need and have instant access to the full context of a file.
File sharing
In Prostream, you can easily share your files with project members, but also with non-Prostream users.
Automatic version control
Always work with the latest version of a document thanks to the automatically continuous version numbers. Historical versions are only viewed when you take action, so you always work with the most recent document.
Prostream API
With the Prostream API, easily connect your systems and automate workflows. Create customised solutions that grow with your business.
Messages
With the messaging module, you can send messages to other Prostream users. This way, you can keep all communication about a project in one place.
Some of the housing associations that use our software
The benefits of Prostream housing association software
With Prostream as housing management software, housing associations stay on top of renovations, maintenance and resident needs — all from one place. You’ll have instant access to every property, cluster and facility. And when urgent repairs arise? You’ve got the info to act fast, cut costs, and keep residents happy.
More efficient construction supervision
For housing associations, Prostream makes it easier to manage and monitor projects: from planning to delivery. You get a clear view of progress, so teams can work more efficiently and stay on track. Supervisors log updates on-site, while office teams follow developments in real time. Everyone stays aligned and projects move forward smoothly.
Easy reporting for properties and clusters
With Prostream, housing associations easily generate reports for individual homes, clusters or entire neighbourhoods. From technical Excel overviews to shareable PDFs for residents and contractors. All data comes together in one system, making reporting faster, clearer and more reliable — for better decisions and communication.
Clear project and home-level insights
For housing associations managing large-scale renovation or sustainability projects, Prostream makes it easy to plan at neighbourhood level. Without losing sight of individual homes. You can track measures like insulation, solar panels or Bathroom, Kitchen, Toilet (BKT) upgrades per property, monitor progress across clusters, and keep a clear overview of energy label targets and results. It’s a smarter way to manage complexity, from strategy to execution.
Structured data recordings
Prostream gives housing associations one clear system for managing all types of property inspections. From sustainability checks and planned maintenance to rent transfers, asbestos remediation, complaints and meter readings. You maintain a structured overview at every level: from entire neighbourhoods to individual homes. That means better insight, faster follow-up, and more efficient operations.
Organised document and project management
A smart DMS like Prostream separates internal documents from project files, giving housing associations structure and clarity. You manage everything from MYMPs and reports to daily tasks and long-term projects in one organised system. With linked workflows and clear responsibilities, both internal operations and projects stay on track.
Seamless communication and collaboration
Prostream brings all communication and documents together in one central place. No more email chains or phone calls. Everyone works with the same up-to-date info, leading to smoother coordination, better service for residents, and fewer misunderstandings.
It provides an all-in-one solution that seamlessly integrates document management with other communications between residents, contractors and installers.
Choosing the right housing management software
There is a huge range of software on the market. This makes it difficult for a housing association to choose the right software. For example, you can choose a ‘point solution’, which is software that supports a very specific part of the construction process. But there is also more general software that you can use for several parts of the construction and management process.
Whatever you choose, your choice should at least meet the following requirements:
Flexible
Housing associations have to deal with regularly changing legislation, changing requirements and complaints from residents. Software must be flexible and allow you to respond appropriately and quickly. In this way, you can continue to comply with regulations and provide a good service.
Data overview
Within the software, all data must be linkable and relatable. This is the only way to get the complete overview you need as a housing company.
Supporting
The software should not only support you as a housing association, but also the rest of the chain: from the development of newly built complexes, through delivery and handover to residents, to regular maintenance and answering residents’ questions.
Collaborate
Software should enable you, as a housing association, to communicate easily with all parties involved. From development, completion and first key handover to MYMP and implementation.
Key facts
At Prostream, we know housing. With over 20 years of experience in construction software, we support housing associations across Europe in managing renovation, maintenance and new-build projects. All from one intuitive platform.
Our software is used daily to manage thousands of homes more efficiently, transparently and cost-effectively, by organisations that value control, clarity and compliance.
We don’t just offer software. We help housing professionals save time, reduce failure costs and deliver better service to residents. Every day.
3 steps to improve your housing management system
Getting started with Prostream is easy.
- Contact us – We’ll discuss your needs and provide a tailored proposal.
- Onboarding – We guide you through setup and help your team get up and running.
- Start using Prostream – Your team works faster, clearer and more efficiently from day one.
No complicated implementation, no training marathons. Just smart software that works.
Housing software FAQ’s
What can housing software help you with?
It centralises documents, tasks and communication, so your projects run smoother, information stays up to date, and teams stay aligned.
Do I need housing software for my operations?
If you’re managing projects using spreadsheets, email threads and scattered folders, things can get messy fast. Housing software brings everything together in one place. Giving you more structure, better oversight, and less time lost chasing information.
When is the right time to switch to housing software?
The right time is when your current way of working starts slowing you down. For example when updates get lost, documents are out of sync, or responsibilities are unclear. That’s when housing software like Prostream helps you regain control and move projects forward with confidence.
Does housing software improve project management?
Yes, housing software gives you better visibility into every phase of a project. With clear task ownership, up-to-date information and smart workflows, teams stay aligned and decisions get made faster. It reduces delays, avoids misunderstandings, and helps you deliver projects more efficiently.
What are the benefits of digitising my housing management process?
Digitisation helps you work faster, with fewer mistakes and better collaboration. All information is centralised, up to date, and easy to access. Whether you’re in the office or on-site. It also improves transparency, making it easier to track progress, share updates and stay compliant.
Is online housing software secure?
Yes, especially with a platform like Prostream. We’re fully GDPR-compliant and ISO/IEC27001:2022 certified, which means we meet international standards for information security. Your data is encrypted, stored securely in the cloud, and only accessible to authorised users. So you can work with confidence, wherever you are.
Why is housing management software essential?
Because managing housing projects without the right tools leads to inefficiency, miscommunication and unnecessary costs. With housing management software like Prostream, you centralise information, standardise workflows and keep everyone aligned. From the office to the job site. It’s the foundation for working smarter, staying compliant, and delivering better service to residents.
What should I consider when selecting housing management software?
Look for software that’s built for the housing sector, not a generic tool with construction features added on. It should be intuitive to use, secure (think GDPR and ISO 27001), and flexible enough to fit your workflows. Strong support, scalability and proven results in housing projects also make a big difference.
How much does housing management software cost?
That depends on your organisation’s size, number of users and the features you need. At Prostream, we offer flexible pricing that grows with your projects. So you only pay for what you actually use. Want clarity? Our team is happy to provide a tailored quote. Contact us here.
Is investing in housing management software worthwhile?
Absolutely. The right software helps you save time, reduce errors, and keep projects on track, which quickly translates into lower costs and better results. With Prostream, you also improve collaboration and service to residents. So yes, it’s an investment, but one that pays off every day.