No rigid system: implement document management your way
A versatile document management system (DMS)
The advantages of Prostream Docs
Work your way: with or without folder structure
In Prostream Docs, you decide how you work. Do you like working on the basis of a folder structure? No problem. In Prostream, you can either build a folder structure or import an existing one.
Do you prefer working based on filters you set up? That is also possible. From the search functionality within Prostream Docs, you save searches that are relevant to you. Want to be notified when changes are made? Set up notifications so that you receive an update via e-mail at the times you select.
Of course, you can also combine a folder structure and smart search.
Share large files securely and quickly, with internal colleagues and external project members
In Prostream Docs, all your files are centrally stored and accessible to anyone with the appropriate permissions.
Need to share files with project members without a Prostream account? That is no problem either. You select one or more files, create a shareable link and provide it with an expiry date and a password if necessary. You share the link via Microsoft Teams, e-mail or by copy pasting.
Prostream is ISO/IEC 27001:2022 certified. So your data is in good hands.
Collaborate online in documents, send messages and write comments
Prostream makes collaboration easier. In Prostream Docs, you not only leave comments on documents and tasks, but with the messaging module you also have all project communication at hand in one platform.
Want to collaborate on documents simultaneously, from different locations, directly in Prostream? That is possible thanks to the Microsoft Office integration. All changes are automatically saved and Prostream Docs logs the saved changes as a new version.
Always work with the latest version of a document
Always work with the latest version of a document thanks to automatic version control. Quickly compare two different versions to see the new changes. Prevent more work and costly mistakes due to working with an old version by marking the correct version as approved or final.
Prostream Docs also logs who made which changes and when, so you keep a grip on your documents.
Hear it from someone else
The professionals have their say
Heembouw says goodbye to local drive and fully commits to Prostream
“Everything is accessible to everyone, everywhere.”
Nicole van Est, work planner at Van Mourik Bouw B.V.
Frequently asked questions
about Prostream Docs
For which stage of construction is Prostream Docs suitable?
Just use Prostream Docs for all phases of construction, even after delivery. Within Prostream Docs, you have the freedom to configure processes to suit your organisation. In this way, the software can be used in many ways, for a wide range of projects.
Prostream Docs is for builders, (sub)contractors, installers, architects, project developers, real estate companies and housing corporations, as well as quality assurance organisations that want to get a grip on their documents, deliver projects within budget and planning and cooperate with many different supply chain partners.
Do you need a Microsoft 365 licence to use the Microsoft Office integration within Prostream?
No, you do not need a Microsoft licence to use the Microsoft Office integration. Work together and simultaneously with your colleagues on documents. Directly from Prostream.
Can I receive notifications when new documents are available?
Yes, you can. Through the search functionality in Prostream, you set up notifications to be notified when there are new files that match your search. You will be notified by e-mail at times you set.
What file types can I open with Prostream Docs?
You can upload all types of files to Prostream. From Word documents, PDFs, JPGs and Excel files to Revit and IFC files. You can open and edit Word, Powerpoint and Excel files directly in Prostream using the Microsoft Office integration. Need a PDF file? View it with PDFTron. You can also place annotations, respond to colleagues and place a signature or stamp for approval. Revit and IFC files can be opened in our powerful BIM viewer by Autodesk.
Does Prostream have an Autodesk integration?
There is. After all, BIM is not our core business. That is why we started working with a partner who specializes in it: Autodesk. With the powerful BIM viewer in Prostream, you get everything out of your BIM models. This is how we bring BIM to the construction site and make the use of BIM accessible and shareable.
Can I connect Prostream Docs to Prostream Quality?
Yes, you can. Use both Prostream Docs and Quality to make your projects run even more efficiently. For example, use blueprints from Prostream Docs as a basis for placing snags in the Quality module. Or save printed reports from Quality directly in Docs. The modules connect seamlessly. So you always work with the correct version of a document and have all the information in one place.
Can I try it for free?
Sure! You can try Prostream Docs for free for 14 days. Request a free trial via this link.
How much does Prostream Docs cost?
Good question. You can find all prices on our pricing page.
document management features
The power of Prostream Docs
Automatic version control
Always work with the latest version of a document thanks to the automatically continuous version numbers. Historical versions are only viewed when you take action, so you always work with the most recent document.
Send large files
Send big files or large quantities of files to colleagues or external parties. Secured with password so only the right person can access them.
Preview files
Thanks to a powerful preview function, you can immediately see the content of a document on all your devices.
Smart search
Search all information within your project or organisation. Find a file and directly see its content.
Metadata
Thanks to metadata, you navigate effortlessly through huge amounts of documents, drawings and data. You will find exactly what you need and have instant access to the full context of a file.
Collection folder
With the collection folder, you can perform actions on files from different folders in one go.
Messages
With the messaging module, you can send messages to other Prostream users. This way, you can keep all communication about a project in one place.
Document tasks
Create document tasks so everyone immediately knows which actions they need to take with a document, or which information is for them.
One place where all data resides, available to everyone 24/7.
Kevin van den Tillaart, Vigb real estate consultants
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95,000 project professionals already work with us