Statuses
Always share correct versions of documents, with full control over approvals and access
With the statuses within Prostream, you easily manage the progress and approval of documents. You can assign files a status such as approved, rejected or final. That way, you keep control over which versions are available. The names of the statuses are fully customisable to fit your working methods. Moreover, you decide who is allowed to see documents with which status, so that you protect sensitive information and only share the correct versions with the team and external parties.
You can also use statuses to comply with ISO 19650
The benefits of statuses
More control over document versions
With the statuses in Prostream, you determine which versions of documents are used and by whom. That way, you avoid errors and miscommunication.
Adapt to your working method
You can customise the default statuses (approved, rejected, final) to the specific needs of your construction project. You can adjust this at both organisational and project level. That way, the statuses match how your team works. Consider this ISO 19650 example.
Work better together
By assigning the right statuses to documents, you ensure that team members and external parties are always working with the correct, approved versions. This ensures greater clarity and efficiency.
Secure access to documents
With statuses in Prostream, you determine who can view which documents with a certain status. That way, you shield sensitive information and only share the relevant data with the right team or external partners.
Answer to
Frequently asked questions about statuses
What exactly are statuses?
Statuses in Prostream are labels that allow you to manage the approval status of documents, such as approved, rejected or final, to keep control over which versions are used and by whom. You can also customise the labels to fit your workflow.
How exactly do statuses work?
Select the version of a file. Choose the checkmark to approve a file, the prohibition sign to reject it or the snowflake to finalise that version.
To adapt this way of working to your preferences, you can change the names of approve, reject and finalise in the settings of your project or organisation.
You can read exactly how to do this in our knowledge base.
HEAR IT FROM THE PROFESSIONALS
Case studies
‘Digital drawings are easy to share, which is also where the biggest risk lies. A good management system prevents proliferation’
Kevin van den Tillaart, project manager at Vgib
“Achieve financial profit by properly recording everything during construction yourself”
Joost Tijssen, de Borgermeester
Heembouw says goodbye to local drive and fully commits to Prostream
Knowledge base
Want to know more about statuses, and how exactly it works? You can find all the information in our knowledge base.
popular features
Used by customers
Preview files
Thanks to a powerful preview function, you can immediately see the content of a document on all your devices.
File sharing
In Prostream, you can easily share your files with project members, but also with non-Prostream users.
Smart search
Search all information within your project or organisation. Find a file and directly see its content.
Document tasks
Create document tasks so everyone immediately knows which actions they need to take with a document, or which information is for them.
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