Smart search
Effortlessly find the right documents, forms or snags: search by metadata and content, use smart filters and save searches
As a builder, you work with a huge amount of documents every day, from drawings and plans to invoices and permits, forms and snags. With the smart search function in Prostream you can find the files, forms or snags you need in no time. Search by name, metadata or even content, and refine your results with smart filters. Save your searches for later use and set notifications to receive updates on relevant results immediately. This way you always keep an overview, even with thousands of files, forms and snags.


The benefits of smart search

Quickly find what you are looking for
Searching in Prostream goes beyond searching on just the name of a file, form or snag. You can search on metadata such as author, date or type, but also within the content of documents, forms and snags, or on hierarchical fields. This way you can always quickly find the information you need. Even if you are dealing with thousands of files, forms and snags.
Do you want to create drawing lists? That is also possible with smart searching in Prostream, after which you can easily share them with colleagues and external project partners.


Smart filters for targeted results

Too many search results? Use the smart filters at the top of the page to further refine your search. For example, filter by project, date or type to only show the most relevant documents, forms or snags.

Save searches for reuse
Do you perform the same search on a regular basis? In Prostream you can easily save searches so that you can perform them again with one click. This saves time and ensures that you always have access to the latest updates.


Notifications for important documents

Stay up to date on new or changed documents, forms or snags without having to search again and again. Set up notifications for specific searches, so you’ll automatically be notified when there are relevant updates within the results that match your search.

Answer to
Frequently asked questions about smart search
What exactly is smart search?
Smart Search in Prostream is an advanced search function that helps you quickly and efficiently find the right document, form or snag, even when working with a large amount of project data.
Instead of just searching by name, Prostream also allows you to search by metadata (such as author, date or file type) and within the content of documents, forms and snags. Smart Search also offers filters that allow you to further refine search results, such as by project, type or hierarchical fields. In addition, you can save recurring searches and set up notifications, so that you automatically receive updates on relevant results.
How do I use smart search?
Smart Search in Prostream helps you quickly find the right documents, forms and snags by searching on names, metadata and content. With smart filters you can further refine your search, and you can save recurring searches for easy reuse. In addition, you can set notifications, so that you are automatically informed of new or changed documents that meet your search criteria.
Want to know more about smart search? You can find more information on our knowledge base.
Hear it from the professionals
Case studies


Heembouw says goodbye to local drive and fully commits to Prostream


“Everything is accessible to everyone, everywhere.”
Nicole van Est, work planner at Van Mourik Bouw B.V.


‘Digital drawings are easy to share, which is also where the biggest risk lies. A good management system prevents proliferation’
Kevin van den Tillaart, project manager at Vgib
Knowledge base
Want to know more about smart search, and how exactly it works? You can find all the information in our knowledge base.
Popular Features
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Smart search
Search all information within your project or organisation. Find a file and directly see its content.

Metadata
Thanks to metadata, you navigate effortlessly through huge amounts of documents, drawings and data. You will find exactly what you need and have instant access to the full context of a file.
As many as 102,000 project professionals work with us.