Smart search

Effortlessly find the right documents, forms or snags: search by metadata and content, use smart filters and save searches

As a builder, you work with a huge amount of documents every day, from drawings and plans to invoices and permits, forms and snags. With the smart search function in Prostream you can find the files, forms or snags you need in no time. Search by name, metadata or even content, and refine your results with smart filters. Save your searches for later use and set notifications to receive updates on relevant results immediately. This way you always keep an overview, even with thousands of files, forms and snags.

The benefits of smart search

Quickly find what you are looking for

Quickly find the right information by searching on metadata, content and hierarchical fields.

Smart filters for targeted results

Easily refine your search with smart filters by project, date or file type.

Save searches for reuse

Save and rerun searches with one click, saving you time and always having the latest updates.

Notifications for important documents

Stay automatically informed of new or changed documents, without having to search again and again.

Searching in Prostream goes beyond searching on just the name of a file, form or snag. You can search on metadata such as author, date or type, but also within the content of documents, forms and snags, or on hierarchical fields. This way you can always quickly find the information you need. Even if you are dealing with thousands of files, forms and snags.

Do you want to create drawing lists? That is also possible with smart searching in Prostream, after which you can easily share them with colleagues and external project partners.

Too many search results? Use the smart filters at the top of the page to further refine your search. For example, filter by project, date or type to only show the most relevant documents, forms or snags.

Do you perform the same search on a regular basis? In Prostream you can easily save searches so that you can perform them again with one click. This saves time and ensures that you always have access to the latest updates.

Stay up to date on new or changed documents, forms or snags without having to search again and again. Set up notifications for specific searches, so you’ll automatically be notified when there are relevant updates within the results that match your search.

Answer to

Frequently asked questions about smart search

What exactly is smart search?

Smart Search in Prostream is an advanced search function that helps you quickly and efficiently find the right document, form or snag, even when working with a large amount of project data.

Instead of just searching by name, Prostream also allows you to search by metadata (such as author, date or file type) and within the content of documents, forms and snags. Smart Search also offers filters that allow you to further refine search results, such as by project, type or hierarchical fields. In addition, you can save recurring searches and set up notifications, so that you automatically receive updates on relevant results.

How do I use smart search?

Smart Search in Prostream helps you quickly find the right documents, forms and snags by searching on names, metadata and content. With smart filters you can further refine your search, and you can save recurring searches for easy reuse. In addition, you can set notifications, so that you are automatically informed of new or changed documents that meet your search criteria.

Want to know more about smart search? You can find more information on our knowledge base.

Hear it from the professionals

Case studies

Go to "Heembouw says goodbye to local drive and fully commits to Prostream"

Heembouw says goodbye to local drive and fully commits to Prostream

Go to "“Everything is accessible to everyone, everywhere.”"

“Everything is accessible to everyone, everywhere.”

Nicole van Est, work planner at Van Mourik Bouw B.V.

Go to "‘Digital drawings are easy to share, which is also where the biggest risk lies. A good management system prevents proliferation’"

‘Digital drawings are easy to share, which is also where the biggest risk lies. A good management system prevents proliferation’

Kevin van den Tillaart, project manager at Vgib

Knowledge base

Want to know more about smart search, and how exactly it works? You can find all the information in our knowledge base.

Popular Features

Used by customers

Go to "Document tasks"

Document tasks

Create document tasks so everyone immediately knows which actions they need to take with a document, or which information is for them.

Go to "Preview files"

Preview files

Thanks to a powerful preview function, you can immediately see the content of a document on all your devices.

Go to "Smart search"
Smart Search

Smart search

Search all information within your project or organisation. Find a file and directly see its content.

Go to "Metadata"

Metadata

Thanks to metadata, you navigate effortlessly through huge amounts of documents, drawings and data. You will find exactly what you need and have instant access to the full context of a file.


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